AGM Minutes 2011

Darrell Shimmin the acting Chairman welcomed all present to the AGM describing the house rules and the organisation of the evening.


1. APOLOGIES

Geoff Ward, Tom storey, Claire Storey, Jeff Hardy, J Lazenby, Brian Bainbridge, Bob Woolsey, Jonathan Parsons, Jim Farrington, Geoff Adams, Richard Pullyne, Richard Wright, Roy Templeman, Bob Sissons, Oliver Shimmin, Graham Elfee, Mr Hoskins, Ashley Hardy and Peter Higginson.


2. MINUTES OF PREVIOUS AGM (22February 2010)

The minutes of the above were accepted as a true record and signed off by the acting Chairman.


3. MATTERS ARISING

There were no matters arising from the minutes of the 2010 AGM.


4. REPORTS BY THE OFFICERS AND COMMITTEE

4.1 Report by the Chairman

The acting Chairman gave a by proxy report on behalf of the absent Chairman. The report thanked the two honorary officers for their continued hard work for the association. The Chairman also asked members to consider the use of safety glasses when undertaking tree and brush clearance work.


4.2 Report by the Secretary

The Secretary gave a summary report of the association's business throughout the 2010 season. The key points being:-

•  The 2010 working parties

•  2010 re-stocking

•  Excellent wild trout sport reported by Ian Hardy on the Riccal

•  Mid-summer extremely low water Isle Beck..abstraction??

•  The introduction of 3000 grayling into Isle Beck

•  The busy year with legal matters associated with Stearsby

•  The leak in the bottom pond sluice

•  Thanks to Kelvin Donkin for his very generous and patient work with the website.


4.3 Report by the Treasurer

Treasurer gave an explanation of the current balance sheet. Ian reminded all present that the senior concession is now ended and members (excluding juniors) pay the £100.00 fee

The Treasurer reminded those present that the plan to reduce the subscription to £80.00 in 2013 following the Stearsby top pond work is still on-track. The plan is reviewed annually and can be adjusted as directed by the membership.

Ian also proposed a scheme whereby members attending re-stocking events and work parties would be entitled to free guest tickets for each occasion worked.

Ian also proposed the same scheme for those paying their subs in a timely manner i.e. before 1st March each season.


5. Catch Returns


BECKS

Total Trout Trout on Fly Trout On Worm Trout Killed Grayling Other  Returned
133 133 0 3 2 7 9 Books

STEARSBY

Rainbow Brown Killed Grand Totals Average Catch
Top Lake 599 3 48 602
Bottom Lake 377 0 42 377
Totals 976 3 90 976
Visits   309 3.17

Peter pointed out the fact that the Isle Beck Fishery is the association's main amenity; the fishings are mostly owned by YTAA. The fishery is underused and many members are missing out on; the chance to catch a wild trout, a good mayfly hatch and the opportunity of other species. Peter very kindly offered to Ghillie anyone wanting to learn more about the Becks.


ELECTION OF OFFICERS

The Chairman informed the meeting that the current officers and committee were prepared to stand for re-election excepting Dr. Jonathan Parsons who has decided to stand down. The Chairman asked if any members were interested in joining the committee... no volunteers were present. Tom Storey Chairman, Ian Hardy Hon. Treasurer, Bob Sawdon Hon. Secretary, Committee; Peter Conde, Alan Bull and Darrell Shimmin was re-elected en-masse by unanimous vote.


6. ANY OTHER BUSINESS

6.1 River Dove

The Secretary and Treasurer visited this excellent wild trout fishery at Ings Farm Kirkbymoorside. The availability of this water was notified to YTAA by Richard I' Anson. The Secretary presented a satellite picture. The fishery actually comprises three rivers; the Dove together with Hodge Beck and Howkeld Beck. This fishery is well known to several YTTA members. The Secretary was authorised by the meeting to pursue tenure of the fishery at a rent agreeable to the YTAA Treasurer and committee.

6.2 Stearsby

Norman West suggested that Dye treatment be tried at Stearsby as he had seen this used successfully on other fisheries. Secretary to contact Peter Watson at Diofix Leeds. The acting Chairman explained that despite the best efforts of the committee, much research and several meetings a formal lease for Stearsby is not practical. The Chairman advised that the YTAA use of the Stearsby ponds would be subject to a license agreement.

6.3 Midweek Work Parties

Tom Storey has again offered to lead work parties in the week as it is recognised that not all members can make weekends. Dates will be circulated by the Secretary.

6.4 YTAA Rules and Constitution

The acting Chairman advised that he had reorganised the association's rules and constitution into more logical formats. These documents were presented to, and accepted by the membership. The association is very grateful to Darrell for his work on this together with his major efforts with the Stearsby agreement.

6.5 Guest Tickets for Coarse Waters

John Lee asked for clarification on guest tickets, the present arrangements were explained by the Secretary. Stuart Howitt proposed that any member be permitted to take a guest at any time without notifying the committee to The Derwent and Terrington Pond, this was seconded by John Lee and unanimously agreed.

6.6 Association Auditor

Mike Williams asked if YTAA had an Auditor presently. The Treasurer explained that the books had not been audited for some time and that they were last checked by a friend of the committee. Ray Varney YTAA member offered to act as the association's Auditor. Ray has extensive knowledge of business and finance systems. Ray's offer was accepted by the membership present.

6.7 Sam's Raffle

Sam Seago had very kindly once again organised a fund raising raffle. Thanks are recorded to Sam for his on-going support and generosity to the club. The committee and members had donated many prizes; Sam's raffle raised £92.00 for the club's coffers.


There being no further business the acting Chairman closed the 2011 AGM at 22.15 hrs.


R W Sawdon - Hon Sec YTAA

Darrell Shimmin - Acting Chairman YTAA